In that case, you need over 350 CDs to hold all 250 GB of data, and keeping that many discs around isn’t all that practical.
Perhaps your paper filing system is closer to a whole storeroom, containing roughly 500 cabinets, full of paperwork that has been carefully archived away. But maybe you have a much larger company. Related: Steps to a seamless transition to paperlessįour full filing cabinets compared to two CDs-the difference in physical space is astonishing, to say the least. In the case of a small business with four filing cabinets brimming full with paper (about 40,000 pages) you’ll need just under 1.5 GB of storage-roughly two CDs, or you could have everything added to a DVD (worth about 7 CDs) and leave plenty of room for growth. Knowing how much physical space your documents require can help calculate roughly how much digital space you’ll need. Single drawer in your average filing cabinet holds about 2,500 pages.įour-drawer filing cabinet holds about 10,000 pages. Each page takes up a certain amount of room, and assuming they are filed loosely enough to be accessible, 1,000 pages takes up about 10 linear inches, so… It helps to think of your documents in terms of physical space. Think Of Physical Space to Determine How Much Digital Storage You Will Need But how do you know you have enough? The answer depends on the size of your company and how Digital space, such as CDs, DVDs, hard drives, and servers, can fill up very quickly, so you need to be sure you have enough room to hold all your data.
While digital files are easier to store, you still need to have the space to store them. It requires time and skill to digitize company documents, but once it’s all said and done, you’ll benefit greatly significantly from…